Information

Since our specialty is outdoor weddings, we have traditionally been open from April through October. However, this year we will be able to accommodate weddings throughout the winter and early spring as well.  Possible wedding venues include the cottage garden, the water garden/formal pergola garden and our recently added, Havenshire House for gorgeous outdoor wedding ceremonies and Belle Terra Chapel for indoor ceremonies.   You will find photos of the sites if you click on the pages in the right-hand column.  We also have a Reception Hall that is in keeping with the outdoor, garden theme in that it flows into the adjoining Conservatory (which is also our wet weather back-up location). The architecture of the Reception Hall and Manor House are both half-timber Tudor style. Each venue has its own Bride’s dressing area and Groom’s dressing area. We hope the following information will be helpful, but please don’t hesitate to email or call us with further questions or to set up a time to come visit. We are constantly in the process of expanding our facilities.  We are excited about the possibilities and will be happy to discuss those during a showing of the grounds.
        

Reservations

Reservations will be processed when a signed contract and the appropriate reservation deposits  are received and countersigned by the director of Belle Terra. The balance of the fee is due (30) thirty days prior to the scheduled event.

Pricing, Cancellation, and Deposit Refund Policy

         There is a $1000 non-refundable deposit.  This deposit counts as part of the total rental fee.  In addition to the agreed upon rental fee, a refundable Security/Damage deposit of $500 is required. Visitor damage to Belle Terra property and facilities, failure to meet all requirements of the Contracting Guest, additional hours beyond those provided, or contracted and/or additional services will be charged against the Security/Damage deposit.

          Included in the rental fee is: The Bride's and  Groom's dressing rooms, Wedding Site (your choice of three), The Reception Hall and Conservatory, 12 acres of manicured grounds for outstanding wedding photography, rehearsal, and chairs and tables for up to 200 guests to be utilized between the ceremony and reception.  The rental fee for the venue is: 

                                                        Up to 200 guests, $3000

                                                        Up to 300 guests, $3500                                               

Final Payment                      

The balance of the event fee and the Security/Damage deposit are due (30) thirty days prior to the wedding date.  If the balance due is not received, Belle Terra, without liability, and at the discretion of director, may cancel the event.

Inclement weather alternative

 The Conservatory is our wet weather alternative location.  It will hold up to 150 guests for your wedding ceremony and it adjoins the Reception Hall.

Musicians/DJ’s

 If you should want violin, cello, flute, and/or piano music, we can provide names of musicians. DJ’s and musicians are required to provide their own electrical cords, etc. and means of transport for their equipment to and from the event site. It is the responsibility of the Contracting Guest to notify outside contractors that they are responsible for all movement of their equipment. DJ’s and musicians are required to tape down all exposed cords in areas where guests might walk.  Belle Terra retains the right to control the volume of any music played indoors or outdoors.  Outdoor music must stop by 12:00 a.m.

Parking

 We have ample space to park a limousine or two, to unload your horse and carriage, antique car, or land your helicopter or sea plane.  Vehicles may temporarily park in front of the buildings for the purposes of unloading and loading only and must be moved to the designated parking areas immediately upon completion of loading and unloading.  Keep in mind what the camera will see. Nothing mars beautiful wedding pictures more than vendor or guests vehicles thoughtlessly parked for their convenience.

Alcohol

You may bring your own alcohol, or you may leave that to a caterer licensed by the state to do so.  If you are serving mixed drinks, a licensed bartender is required. Drinks must stop being served one hour before the end of the reception. You will want to do your part to make sure that everyone safely enjoys himself or herself.  A security guard should be considered.

All deliveries by clients, caterers, florists, musicians, rental companies, etc. must be prearranged with the director of Belle Terra Weddings and are limited to the day of the event only.

Cleanup

All materials brought into Belle Terra for a private event must be removed from Belle Terra immediately following the event unless specific arrangements are made with the Director.  This includes removal of table coverings and decorations, plants, and interior and exterior decorations.  The kitchen must be clean with cabinets and counters wiped down and the floor swept and mopped.  Garbage must be removed by the caterer.  Belle Terra cannot be responsible for any personal or rental property delivered to Belle Terra for private functions or left after the event is over.  All items will need to be removed at the conclusion of the event.

Duration of Events

The following time periods are provided as part of the contract the day of your event unless previously approved by Belle Terra:

• Set up time (Day of wedding starting at 8:00a.m.)
• Wedding Rehearsals: 1 hour (Prearrangements can be made if more time is needed.)
• Receptions (4 hrs. after ceremony), Parties, Dinners, etc.:  As noted on your contract
• Dressing Rooms (Bridal Suites, Groom's Rooms, Parent Lounge): 3 hours prior to the ceremony until 1 hour following ceremony.  Buildings will be locked after designated time.[for Belle Terra Manor]
• Cleanup, removal of decorations, caterer clean up, etc.: 1 hour

 BELLE TERRA RENTAL CONDITIONS

All events are subject to Belle Terra's rental conditions.  These conditions were established to protect the   habitat/environment of Belle Terra.

The following are prohibited:

• Discarding of cigarette butts on the ground
• Plastic drink stirrers and plastic toothpicks in any outdoor area of Belle Terra
• Styrofoam
• Rice, birdseed, confetti, glitter, etc. are prohibited indoors or outside.    Potpourri and  flower petals are acceptable at outdoor wedding sites only. Do not use silk flower petals on ceremony site.
• Disposal of fats and oils or solid waste on the property
•  Dumping of wastewater, ice, or other fluids other than in sinks or other locations approved by a   Belle Terra representative
• Leaving coals used for cooking on the property
• Parking on Belle Terra Lawn or other areas not designated for parking

LIMITATION OF LIABILITY

Belle Terra, LLC, or its employees, shall not be liable to the Contracting Guest or to any other person for any damage to property or injury to or death of any person arising from Contracting Guest’s use, occupancy, management, or control of the premises.  Contracting Guest agrees not to bring suit against and shall indemnify and hold harmless Belle Terra, LLC, and its employees, from any and all liabilities, claims, damages, expenses, fees, fines and penalties, including attorneys’ fees, arising from any such cause.