Information

Since our specialty is outdoor weddings, we are open from April through October. Possible wedding sites include the cottage garden, the water garden, and the formal pergola garden.  The Pergola Garden is our newest development and will be finalized by April.  You will find photos of the other sites if you click on the page titled “Photos from Recent Weddings.”  We also have a Reception Hall that is in keeping with the outdoor, garden theme in that it flows into the adjoining courtyards. The architecture of the Reception Hall and Manor House are both half-timber Tudor style. The Bride’s dressing suite, the Groom’s waiting area, and the Parent Lounge are all in the Manor House.  We hope the following information will be helpful, but please don’t hesitate to email us with further questions or to set up a time to come visit. We are in the process of expanding our facilities over the winter hiatus.  We are excited about the possibilities and will be happy to discuss those during a showing of the grounds.

Reservations

Reservations will be processed when a signed contract and the appropriate reservation deposits  are received and countersigned by the director of Belle Terra. The balance of the fee is due (30) thirty days prior to the scheduled event.

Pricing, Cancellation, and Deposit Refund Policy

         There is a $1000 non-refundable deposit.  This deposit counts as part of the total rental fee.  In addition to the agreed upon rental fee, a refundable Security/Damage deposit of $500 is required. Visitor damage to Belle Terra property and facilities, failure to meet all requirements of the Contracting Guest, additional hours beyond those provided, or contracted and/or additional services will be charged against the Security/Damage deposit.

          Included in the rental fee is: The Bridal Suite, The Parent Lounge, The Groom's Lounge, Wedding Site (your choice of three), The Reception Hall, 12 acres of manicured grounds for outstanding wedding photography, rehearsal, and chairs and tables for up to 200 guest (and set-up).  The rental fee for the venue is: 

                                            Evening ceremonies (starting at 6:00 or after)

                                                        Up to 200 guests, $3000

                                                        Up to 300 guests, $3500

                                                            Friday Rehearsal

                                           Daytime ceremonies (starting at 11:00 a.m.)

                                                        Up to 100 guests, $2000

                                                           Thursday Rehearsal

Final Payment                      

The balance of the event fee and the Security/Damage deposit are due (30) thirty days prior to the wedding date.  If the balance due is not received, Belle Terra, without liability, and at the discretion of director, may cancel the event.

Inclement weather alternative

 The Conservatory is our wet weather alternative location.  It will hold up to 150 guests for your wedding ceremony and it adjoins the Reception Hall.

Musicians/DJ’s

 If you should want violin, cello, flute, and/or piano music, we can provide names of musicians. DJ’s and musicians are required to provide their own electrical cords, etc. and means of transport for their equipment to and from the event site. It is the responsibility of the Contracting Guest to notify outside contractors that they are responsible for all movement of their equipment. DJ’s and musicians are required to tape down all exposed cords in areas where guests might walk.  Belle Terra retains the right to control the volume of any music played indoors or outdoors.  Outdoor music must stop by 12:00 a.m.

Parking

 We have ample space to park a limousine or two, to unload your horse and carriage, antique car, or land your helicopter or sea plane.  Vehicles may temporarily park in front of the buildings for the purposes of unloading and loading only and must be moved to the designated parking areas immediately upon completion of loading and unloading.  Keep in mind what the camera will see. Nothing mars beautiful wedding pictures more than vendor or guests vehicles thoughtlessly parked for their convenience.

Alcohol

You may bring your own alcohol, or you may leave that to a caterer licensed by the state to do so.  If you are serving mixed drinks, a licensed bartender is required. Drinks must stop being served one hour before the end of the reception. You will want to do your part to make sure that everyone safely enjoys himself or herself.  A security guard should be considered.

All deliveries by clients, caterers, florists, musicians, rental companies, etc. must be prearranged with the director of Belle Terra Weddings and are limited to the day of the event only.

Cleanup

All materials brought into Belle Terra for a private event must be removed from Belle Terra immediately following the event unless specific arrangements are made with the Director.  This includes removal of table coverings and decorations, plants, and interior and exterior decorations.  The kitchen must be clean with cabinets and counters wiped down and the floor swept and mopped.  Garbage must be removed by the caterer.  Belle Terra cannot be responsible for any personal or rental property delivered to Belle Terra for private functions or left after the event is over.  All items will need to be removed at the conclusion of the event.

Duration of Events

The following time periods are provided as part of the contract the day of your event unless previously approved by Belle Terra:

• Set up time (Receptions: 3 hours, Wedding Ceremony: 1 hour)
• Wedding Rehearsals: 1 hour (Prearrangements can be made if more time is needed.)
• Wedding Ceremony, guest arrival to departure: 2 hours
• Receptions, Parties, Dinners, etc.:  As noted on your contract
• Dressing Rooms (Bridal Suites, Groom's Rooms, Parent Lounge): 3 hours prior to the ceremony until 1 hour following ceremony.  Buildings will be locked after designated time.
• Cleanup, removal of decorations, caterer clean up, etc.: 1 hour

 BELLE TERRA RENTAL CONDITIONS

All events are subject to Belle Terra's rental conditions.  These conditions were established to protect the   habitat/environment of Belle Terra.

The following are prohibited:

• Discarding of cigarette butts on the ground
• Plastic drink stirrers and plastic toothpicks in any outdoor area of Belle Terra
• Styrofoam
• Rice, birdseed, confetti, metal or plastic sparkles or glitter, etc. are prohibited indoors or outside.  Potpourri and flower petals are acceptable at outdoor wedding sites only.
• Disposal of fats and oils or solid waste on the property
•  Dumping of wastewater, ice, or other fluids other than in sinks or other locations approved by a Belle Terra representative
• Leaving coals used for cooking on the property
• Parking on Belle Terra Lawn or other areas not designated for parking

LIMITATION OF LIABILITY

Belle Terra, LLC, or its employees, shall not be liable to the Contracting Guest or to any other person for any damage to property or injury to or death of any person arising from Contracting Guest’s use, occupancy, management, or control of the premises.  Contracting Guest agrees not to bring suit against and shall indemnify and hold harmless Belle Terra, LLC, and its employees, from any and all liabilities, claims, damages, expenses, fees, fines and penalties, including attorneys’ fees, arising from any such cause.